Tally Accounting Voucher

Accounting Vouchers

Pre-programmed with a variety of accounting vouchers, each designed to perform a different job. The standard Accounting Vouchers

Contra Voucher                   (F4)

Payment Voucher                (F5)

Receipt Voucher                  (F6)

Journal Voucher                  (F7)

Sales Voucher /Invoice      (F8)

Credit Note Voucher          (CTRL+ F8)

Purchase Voucher               (F9)

Debit Note Voucher           (CTRL+ F8)

Contra Voucher

As per accounting rules Contra entries Records funds transfer between cash and bank accounts

            From   Cash   To       Bank  Deposit

            From   Bank  To       Cash   Withdraw

            From   Bank  To       Bank  Transfer

            From   Cash   To       Petty Cash     Deposit         

   Payment Voucher

Records all bank and cash payments .For any Payment made weather cash Cheque entry should be passed through Payment entry.

                (Only Cash/Bank A/c are Credited in Payment entry.

Receipt Voucher

Records all bank and cash Receipt .For any Receipt made weather cash Cheque entry should be passed through Receipt entry.

                (Only Cash/Bank A/c are Dedited in Receipt entry.)

Jounal Voucher

Non-Cash transaction or adjustent entries passed through Journal entry.

(Transactions where No Cash/Bank A/c are affected should be passed through Journal)

Ex:        Loss of funtiure by fire     

Return goods to Supplier 

            Return goods from Customer      

            Exchange of goods 

            Outstanding bills (Due Accounts)          

            All Adjustment entries     

Sales Voucher /Invoice

Sales entries for Trading Activities i.e Sales of Goods, Entries should be passed through Sales Voucher

Credit Note Voucher

Records credit note entry for Sales returns or Customer over- charging

Purchase Voucher /Invoice

Purchase entries for Trading Activities i.e Purchase of Goods, Entries should be passed through Purchase Voucher

Debit Note Voucher

Records debit note entry for purchase returns or over-charging by a supplier

Reversing Journal Voucher

Reversing Journals are special journals that are automatically reversed after the date of the journal. They exist only for a day and are effective on the date of the reversing journal. This voucher type is available only if the feature Use Reversing Journals & Optional Vouchers is set Yes

Memo Voucher

Records the voucher entries in a memo register, without affecting the ledger Description accounts and financial statements

Memo vouchers are used for the following purposes :

1. Making suspense payments

 For example, the company gives an employee cash to buy office supplies, the exact nature and cost of which are unknown. You could have entered a voucher stating petty cash advance, a voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash. However, a simpler way is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when known.

2. Vouchers not verified at the time of entry

Sometimes it so happens that you do not understand the details of a voucher you are entering. In such cases, enter it as a Memo voucher and amend it when you get the details.

3. Items given on approval

Usually, entries are made into the books only after a sales transaction is completed. Items given on approval, can be tracked by using a Memo voucher. It can either be converted into a proper Sales voucher or be deleted depending on the outcome.

Optional Voucher

Records voucher entries temporarily, to help visualise the effect on reports,

Description without affecting the ledgers